To finalise your compensation cycle in PeopleXD Pay Planner, you can share decisions with employees and integrate data back into PeopleXD during the Communication stage. In this stage, you can download personalised pay letters for employees and export compensation data for upload into PeopleXD.
To close a compensation cycle, watch the video or follow the steps in each section below.
Review or configure pay letters
Before you close your compensation cycle, you need to review or configure your pay letters. This allows you to personalise communications to employees about their compensation decisions.
Open the compensation cycle, then click the Essentials tab, then Pay Letters.
Click the Pay Letters tab.
Turn on the Use pay letters and Give managers access to pay letters toggles, as required.
Upload your pay letter(s) using either the pre-built template or your own custom pay letter.
Configure segmentation for pay letters
To send tailored communications to different employee groups, you can segment your pay letters.
Open the compensation cycle then click the Essentials tab.
Click Pay Letters then click Configure segmentation.
Select your segmentation criteria then click Recreate configuration.
Expand the segmentation list then, on a segment, click the three-dot menu.
Upload the appropriate template then repeat this for each segment.
Click Save.
Close your compensation cycle
After configuring your pay letters, you can wrap up your compensation cycle. To move to the communication stage so you can generate pay letters and export data, follow the steps below.
Open the compensation cycle, then click the Communication tab.
Click Wrap up cycle.
📌 Note: Managers and configured support users receive automatic email notifications when pay letters are ready.
If required, click the Pay Letters tab, then download the files.
Click the Export tab, then click Export data for all available files.
⚠️ Important: Review all exported files before uploading them to PeopleXD as elements such as reason codes may need to be updated.
Click Close cycle, review the warning, the click Proceed.